Best label printer
Whether you are running a business, a warehouse, or just like to keep things organized, a label printer comes in handy in all of such situations. You can use a label maker for numerous things, for example, labeling of barcodes, products, office and school supplies, and more.
But finding out the perfect label maker according to your requirement can be quite tricky because there are countless options available in the market and all of them are meant for different purposes.
But, the good news is that there is something for everyone and every budget. To simplify the selection procedure, we have listed here the best label printers in the market right now on the basis of their performance, affordability, and other major attributes. So, are you ready to find out? Let’s begin!
If you are looking for a highly versatile and flexible label maker, you can’t get anything better than the DYMO 4XL. This wide-format printer allows you to print various types of labels that can be used for numerous purposes.
Being compatible with so many prevalent online programs that include selling and shipping podiums, this printer gives you the flexibility to easily print the labels directly from the program.
This printer would be a brilliant choice for you if you are into warehouse or shipping business because it can print pretty large sized labels. The width of the labels it can print is up to 4.16 inches, which is ample to effortlessly cover up barcode labels, mailing labels, and other labels that require a bigger format.
The printer comes with an integrated DYMO productivity software that has a very user-friendly interface. The software not only makes the usage of the printer easy, it also enables you to print graphics and other characters seamlessly.
Another great thing about this printer is that it is also compatible with Windows and Mac, which also results in enhancing the user-friendliness of the printer.
Why do we like it?
This high-quality label printer comes with a wide-angle format, which enables you to print labels that serve various objectives. With its easy to use software and its compatibility with other programs, this is simply the best label printer out there.
- Easy to use.
- Can print labels directly from online programs.
- Compatible with Mac and Windows.
- Wider labels.
- Excellent for shipping and warehouse labels.
- Comes with built-in software.
- Freezes sometimes.
Our next pick is again from DYMO, so we don’t really have to stress on its superior quality and impressive performance. This printer, unlike the top pick, is a handheld one. So, it’s more appropriate for personal or small scale usage.
However, it can also be used for commercial purposes if your usage requirement is not that extreme and you don’t need bigger sized labels. The printer generates very fine quality labels for catering a number of your work requirements.
Despite its small size, this printer is equipped with some truly interesting and eye-popping features. The printer features numerous font and text styles, clip arts, symbols, and countless other styling options for making your labels stand out from the rest.
Needless to say, the printer is battery operated and it requires 6 AAA batteries to function. For best performance, it is advised to use Polaroid batteries with it.
The QWERTY style keyboard of the machine helps you type easily and quickly without any hassle. It also allows you to make quick edits through one-touch fast formatting keys.
The whole package comes with a starter label cassette, a start guide, and a limited one year warranty.
Why do we like it?
This printer is excellent for all the organizations that print smaller sized labels. With its wide array of font and styling options, this printer results in professional level labels every time. And above all, it is very lightweight and portable, so you can print your labels anywhere and anytime.
- Easy to Operate.
- Prints high-grade labels.
- Features numerous fonts and characters.
- Prints waterproof labels.
- Bigger LCD display.
- You can’t access special characters directly without going through the menu.
Yes, it is DYMO again! Well, it shouldn’t be a surprise as DYMO is the only manufacturer that makes the best label printers in the market.
This printer uses thermal technology for printing labels, which not only results in high-quality labels but also cuts down the ink or toner costs.
This machine can print up to 71 labels per minute that include all the different kinds,like barcodes, name badges, shipping codes, and so much more.
The printer makes use of the company’s stamp software that comes built-in. The software lets you print the USPS approved postage straight from your computer without requiring any subscription charges.
You can also link it to your computer or Mac for printing ready to use labels from MS Office and other such programs. This means you can easily print out customized labels on your own without needing any professional’s help.
In addition to the excellent performance, the design of the printer is also quite pleasing. And most important of all is that it is very pocket-friendly. So, you can be assured that you will be getting too much value for your money.
Why do we like it?
There are many reasons for our inclination towards this model. First of all, it is very affordable. Secondly, being really fast, it lets you print out high-quality labels in no time. And lastly, it uses thermal technology, which results in saving up your ink or toner expenses.
- Can print up to 71 labels in a minute.
- Uses thermal printing technology.
- Can be connected to Mac or PC.
- Lets you use ready-made labels.
- Saves up ink and toner cost.
- Not Sturdy.
- Doesn’t come with a power cord.
Another great manufacturer of label makers other than DYMO is Brother. That’s the reason that our 4th spot is taken by the PTD400AD by Brother.
This printer is an ideal choice for everyone who needs a quick working machine. Just like all of our picks above, this printer also lets you print a variety of different labels for both home and office use.
This printer is pretty compact in size, so you can keep it with you while you are on a move. However, despite its smaller size, the QWERTY keyboard and display of the printer are pretty large. This makes it easy for you to type and preview the label before printing it.
Like the DYMO 160 above, this model also features one-touch editing that helps in saving a lot of your time while formatting the labels.
The printer offers a wide variety of fonts, characters, and frames, so you will never be short of the ideas for creating personalized labels.
For delivering you high-quality results every time, the machine makes use of the laminated tapes that are super-sturdy and very long lasting.
When it comes to powering the printer, it gives you flexible options. You can use either AC adapter or AA batteries to power it, your call.
Lastly, the printer comes with a 2-year warranty and a very reasonable price tag, making it an affordable option for everyone.
Why do we like it?
This versatile label printer, with its numerous fonts and symbols, lets you print various types of customized labels as per your requirement. With its flexible power option and a compact body, you can keep it for both indoor and outdoor use.
- Dual power option.
- Bigger display size for previewing labels before printing.
- Numerous fonts and symbols.
- 2-year limited warranty.
- Uses excessive label in the beginning.
- The interface is not intuitive.
The last spot goes to another model from Brother, but this one is a bit pricier than the above one. So, not all of you will be able to afford it.
You can create almost all types of paper labels with this printer that include banners, postage, file folders and more. However, you wouldn’t want to go too heavy on it because it has the tendency to freeze or take unpredictable pauses if run continuously.
One thing that we really like about this machine is that you can print multiple labels simultaneously, which helps in reducing the sheets wastage.
The printer also gives you the option to download label templates or to use it with a scanner for more functionality. But, the setup part is a bit fiddly. And you may not find the software to be very user-friendly.
When it comes to the quality of the labels, it is pretty impressive. The machine gives you high-resolution labels every time. It also has an auto cutter. Once you have printed the label, the cutter automatically trims the paper according to the size of the label.
The machine requires 120v of power. So, make sure you provide it the exact same amount. Plugging it into a higher power source will end up frying your machine. So, be careful with the usage.
Why do we like it?
The QL-720NW is a great choice when it comes to quick and high-resolution printing. With its ultra-fast speed of 93 labels a minute, this is definitely one of the fastest label printers in the market.
- Has both wireless and Ethernet interfaces.
- Features a serial interface.
- Prints up to 93 labels a minute.
- Includes automatic cutter.
- High-resolution labels.
- Difficult to setup.
- The software isn’t very user-friendly.
Buying Guide – Best Label Printer
What Is a Label Printer?
A label printer is a printing device that makes use of several printing technologies for creating labels. Label printers are also referred as label makers or label writers and they are generally used for printing labels for product packaging, bar codes, banners, postage, and so much more. So, they are sort of vital for every business.
Types of Label Printers
There are generally four different types of label printers. All three types come with varying features and qualities. And needless to say, they go from basic to advanced level. So, obviously, their functionality and usefulness also vary likewise.
However, while picking, you need to make sure that you are choosing the one that is best tailored to your needs. You will obviously be tempted by the ones with more features but if you don’t need any of those, there is no point in wasting your money on them.
A label printer isn’t something that you buy out of fun or entertainment. It is strictly bought for its main purpose. Therefore, don’t let your mind deviate from its path and take your pick wisely. Scroll down to have a look at all the types of label printers.
Personal Label Printers
Personal label printers are usually handheld devices that are easy to operate and are highly portable. This is the most commonly used type of label printers. It goes without saying that they are inexpensive and come with fewer features.
Generally, these printers are direct thermal printers. Other than that, they are available in emboss tape versions too. These printers come with a QWERTY keyboard and a tiny LCD display. Although this type of printers needs batteries to run, generally AA ones, but, some of them also come with power adapter.
These printers are excellent at doing the basic job and are widely used by people for personal use. These are also excellent for small scale businesses.
Desktop Label Printers
Second ones are those that are a bit bigger in size and need to be placed on a table or a desktop for being functional. These are bigger than handheld ones, yet they are not too big and still pretty compact in size. So, you can easily fit one of these on your cluttered work table without needing to clear up much room for it.
These printers need software programs for printing labels and they need to be interfaced with your computer. They usually print labels that are 4 inches in size.
Commercial Label Printers
As the name suggests, commercial grade printers are meant for commercial and professional level use. These type of printers are pretty durable and are excellent for office use. However, you can use them in your home too, if you like. These printers can print more and bigger labels than the desktop label printers.
If you need a label printer for your medium to high-level business, this option would be great for you.
Industrial Label Printers
Lastly, the most heavy duty label printers are the industrial label printers and needless to say they are the sturdiest and robust of them all. These printers can operate continuously for a long time period without getting overheated or frozen.
They can print pretty bigger and wider labels. These are generally used in factories and distribution centers. Among this type, you can find both portable and desktop versions. The portable ones are specially designed to cater off-site requirements.
These printers have a very high level of impact resistance, which makes them that sturdy. You should only get one of these if you need a very heavy duty printer for a continuous usage.
How To Choose The Best Label Printer
Choosing the best label printer is not as easy as you might be thinking. People are generally of the opinion that label printers are only suitable for their rudimentary function so it would be best to go for any inexpensive model. But, without proper knowledge and research, you will end up wasting your money, no matter how small it is.
A wrong printer will not only make the whole task a lot more difficult for you, it will also consume twice as much time as you’d expect it to take. So, firstly, you need to keep in your mind that there are several points that require your attention while making this purchase. Here, have a look.
Type of Work
Your type of work has a lot to do with the type of label printer that you require. And if you don’t keep that in mind, you will finish up buying the wrong printer. For example, if your work involves mobility and you need to keep a printer with you all the time, then you cannot think of the options that are not portable.
Similarly, in the same scenario, it would be a silly move to pick a printer that runs on electricity and is not battery operated. Because those types of printers are best for keeping on the desks and are more suitable for still jobs.
Another important thing to chew over is the intended usage of the labels. What we mean here is that who is going to read those labels, your customers or just the staff members? If the labels are intended for workers then you do not need to be detailed about them. On the other hand, if you are printing these labels for customers, you will need to create more comprehensive labels for avoiding any sort of misinterpretation.
Font Size and Styling
This point is somewhat related to the intended purpose of the labels. As discussed above, if you want to print labels for your clients that contain important information, you will need a bigger font size. Conversely, if the labels are only intended for staff members or for any other purpose that doesn’t require very detailed information; a smaller font would do as well.
Moreover, you need to ask yourself whether you want colorful labels or without colors. Similarly, whether you want too many characters or just plain alphabets would do the job? Generally, for marketing purposes, you have to go for a printer that offers you wide variety of font styling, sizes, and colors.
Just like font styling, imagery is also vital in some cases. Companies like to add their logos or other interesting images for making their labels more exciting. This is something that a label printer might not offer you as an integrated feature. But, if you need this, you have to make sure that your chosen label printer can be connected to your PC for letting you use the images from the computer.
No. of Labels per Day
For obvious reasons, the intensity of usage is directly proportional to the strength and quality of label printer. If you need to print too many labels on a per day basis, you will need a printer that can handle that much printing and vice versa.
As you just read above, there are four different kinds of label printers that vary from each other in terms of functionality and usage strength. If your work requires you to print a huge amount of labels every day, you are going to need a heavy duty printer that can offer you continuous operation without any pause.
On the other hand, if your usage is light to medium, you can go for any handheld or mediocre printer. Do not go for an industrial level printer if your needs can be satisfied with a desktop or handheld one. Not only would this cost you an arm and a leg, you will have to take care of its upkeep as well, which will be a nuisance.
Print Quality and Performance
Each type of printer comes with a different level of quality and performance. And it is up to you to choose the quality that you require. This obviously has to do with the price as well. The printer with higher quality labels would cost you more than the one with average quality labels.
The quality of a label printer’s resolution is determined through dpi. An average quality printer with a decent performance comes in 203 dots per inch. For a little better quality than this, there are printers that come in 305 dots per inch. And the highest performing ones with very high-resolution printing come in 600 dots per inch. If you want a good performance without going overboard, you should go for 305 or 203 dpi printers.
As we mentioned several times above, the cost of label printers varies according to their quality, performance, durability and other features. We are aware that a lot of you will be putting the price on top of everything else. And although it’s good to fix a specific budget, we’d still suggest you keep it a bit flexible so that you don’t have to compromise on the quality.
Regardless of the budget, the best way to pick your printer is to just keep your focus on the ones that are making use of the latest technology. If you have a small budget, you will see multiple old models that have been very famous over the years. But, they won’t have the same features and technology that you’ll be able to find among the latest ones.
Also, being outdated, it will be difficult for you to get their spare parts as well. So, make sure to pick the latest ones.
The durability of any product plays a major role in its convenience. Luckily, modern day label printers come with a greater level of durability than ever before. But, obviously, you can’t expect a printer to be highly durable if you are paying a very small amount for it.
So basically, the durability of these printers is in accordance with their prices. But, not all the manufacturers are honest enough and you may end up spending a lot of your hard earned money on a printer that turns out to be extremely fragile.
So, the thing is, you need to do your homework before picking one. Go for the renowned manufacturers and check out the ratings and reviews of the genuine customers to find out about the durability of the product. And order only when you are thoroughly satisfied.
Ease of Use
As you can see in the list above, a lot of these printers come with their own patented software, which may or may not be user-friendly. So, if you go for one of such printers, make sure that the software’s interface and the whole setup procedure are easy.
However, the best thing would be to go for the one that allows the use of other software as well. In that way, you can use the software of your liking, which you can easily operate. This will make it easier to use for not only you but for your employees or any other person for that matter.
But, if the software is alien and difficult, it will take a good amount of time for you to get accustomed to it.
Wrapping it up, all we have to say is that while picking your label printer, you need to keep three major things in your mind, the speed of the printer, the quality of labels, and the styling flexibility it offers.
Luckily, all of the models mentioned above are well equipped with the best of these features, so you can’t go wrong with any of them. Just keep your preferences and budget in mind and pick away any of them and enjoy printing the most awesome labels ever.